Private Client Legal Secretary

My Client, who is based in Newcastle Upon Tyne is looking for a Private Client Legal Secretary to join their team.

The main responsibilities of the Private Client Legal Secretary will be:-

• Prepare mail and enclosures for dispatch;
• Opening, closing and retrieval of client files;
• Make appointments, arrange meetings and maintain an up to date diary;
• Carry out additional tasks as and when required;
• Support the billing process e.g. ensuring that the bill is sent within the agreed time and answering simple client queries;
• Organise travel arrangements;
• Schedule forward meetings, appointments, diary notes;
• Ensure all papers are ready for the lawyer at the beginning of the day;
• Keep the lawyer’s diary up to date using Outlook;
• Ensure the names of clients are known and the job holder is established as the point of contact in the lawyer’s absence and on a day to day basis;
• Draft and send faxes and correspondence;
• Prepare correspondence and documents and administer filing;
• Arrange internal and external meetings, liaising with reception;
• Payment of Counsel fees;
• Undertake photocopying/scanning.